Last week’s updates from UBC
- April 24: UBC Broadcast: Santa Ono’s address to the UBC community
- April 21: UBC Broadcast: A message from the Board of Governors
- April 15: HR Memo: Managing Vacation Requests
General updates about UBC and its response to COVID-19 continue to be updated at covid19.ubc.ca.
VPFO and UBC
- Board meeting schedule:
- May 6: Materials submitted to Peter Smailes
- May 12: Last opportunity to present items to the UBC Executive meeting
- May 13: Materials submitted to the Board Secretariat
- June 1: Audit Committee Meetings
- June 1-2: Standing Committee Meetings
- June 16: Board of Governors Meeting
- Transit changes: Service changes are affecting the UBC Campus
Facilities – Building Operations, Energy & Water Services, and Infrastructure Development
- Energy savings during COVID-19: Building operators and energy managers are adjusting heating or cooling levels in spaces that have reduced or zero occupancy. This is an opportunity to ensure critical energy savings while maintaining a safe and healthy indoor environment.
- Workday and Planon information sessions: Building Operations has begun to prepare staff for the transition to Workday and Planon. For more information, contact Transition Network Lead, Kishani Gibbons.
- Video introduction to the Workplace Learning portal: Energy & Water Services’ Caroline Macleod created a short introductory video to help staff sign up and access HR’s recently launched Workplace Learning Ecosystem (WPL).
Finance – Comptroller, Finance & Operational Excellence, and Treasury
- Year End: 2019/2020 numbers are being finalized this week and OAG has begun their audit.
- Divestment: UBC moves forward with Divestment Plus.
- Invoices and expenses via email: The acceptance of email approvals for invoices and expenses will continue for the COVID-19 period. A new webform has been developed to replace the current email address. Review the updated process on the UBC Finance website.
- UniForum update: The Operational Excellence team is developing a recommendation for how to move forward with UniForum within our COVID-19 constraints. More information to come.
Operations & Advising – Communications & Engagement and Human Resources
- COVID-19 has challenged us to rethink many aspects of how we work, from taking meetings online to redesigning paper-based processes. Communications & Engagement is offering a lightning fast, 5-slides in 15 minutes weekly Zoom series to build up your skills.
- May 6 @10:30 am: Five easy tips to make your email work for you
- May 13: Engage your team with Zoom
- May 20:Understand how to work with Communications & Engagement
For more information and to make sure you’re registered, visit the workshops section of the VPFO website.
- VPFO HR on-site support schedule this week:
- April 27: Arvind Kang, Elliot Campbell
- April 28: Alena Martin, Gregor MacDonald, Rachel Lau
- April 29: Liana Chang, Gregor MacDonald, Kasia Burza
- April 30: Elliot Campbell, Alena Martin
- May 1: Arvind Kang, Gregor MacDonald
Safety & Risk Services
- Protect UBC Mobile Phones against SIM Swapping: Privacy Matters @ UBC has recommend that UBC mobile phone users take steps to protect UBC’s phones against a risk known as SIM swapping.
- Health and safety guidance relating to COVID-19: Visit srs.ubc.ca/covid19 to find UBC’s stance on PPE, physical distancing, vehicle sharing at work, and more.
- Property crime reduced on campus: A reduction in Campus Security’s call volumes has allowed them to increase campus patrols by 30 per cent. This has contributed to a significant reduction in campus property crime, while RCMP report an overall provincial increase.
Other notable updates
YEAR-END THANKS FROM THE VPFO EXECUTIVE
Congratulations to all the teams who navigated this unique year end for UBC. The teamwork and dedication on display across the VPFO this cycle has a big impact on the university as a whole, so many thanks for all of your hard work.
WE DID LUNCH! THANKS EVERYONE
Thanks to everyone who got together on April 21 for lunches, coffees, cookie breaks and all sorts of fun.
See the teams who have submitted their photos so far on the VPFO website. Get your group photo in by Friday to be considered for the team lunch draw.
RECOGNIZING THOSE STILL WORKING ON CAMPUS
UBC would like to recognize those who are still working on campus, adapting to new ways of working as a result of COVID-19 – starting with a spotlight on the UBCO Facilities Management and UBCV Building Operations’ Custodial Services teams.
LEARN HOW THE IRP IS KEEPING ON TRACK FOR NOVEMBER
IRP, AEP, and ISC program teams continue to work remotely to keep these projects moving forward and on track. Learn more on the IRP website. Help the IRP stay on track by completing the latest readiness survey before Friday.
CENTRAL HR ERGONOMICS PROGRAM OPERATING VIRTUALLY
At the current time HR’s Ergonomics Program is operating virtually. If working from home, it’s important to take the time to set-up our home workstations to support us working efficiently, comfortably and safely. Check out HR’s Working from Home Ergonomics Guide or contact firstname.lastname@example.org to arrange your virtual assessment.
HEALTHY WORKPLACE INITIATIVE FUND EXTENDS DEADLINE TO APRIL 30
Have a wellness idea to help manage the transition to our new working environment? Applications are due by the end of next week.
MORE KIND FEEDBACK ON THE MONDAY UPDATE
- Way to go Communication team — this is a great source of information — all the pertinent links from comms from the past week is MOST helpful. I so appreciate them all in one spot each week. I really appreciate the work it takes to do this! I look forward to attending the Comms Zoom “Tips” calls. – Operational Excellence
- Thank you all for keeping us all informed with all your updates. Speaking for myself, I find these updates to be very helpful. Please keep up the good work. Stay safe! – Energy & Water
Let us know how we can make this update work for you. Contact email@example.com.
People have been suggesting news articles that they have found informative or helpful at work. These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply editorial to this content.
- The BBC has some thoughts on why Zoom calls drain your energy… or it might just be, as Entrepreneur Magazine suggests, that you are running out of things to say on Zoom. How ARE you anyway?
- The Canadian federal government began talking to provinces about the guidelines and requirements for a gradual reopening of the economy. The New York Times has some more specific thoughts on how American campuses might reopen, as does The Atlantic.
- The Meatball Mafia Subway lunch crew from Koerner would also like to share that IKEA has released their meatball recipe for anyone currently missing their flat-pack fun.
Sharing an article that may be helpful to your peers? Send it to firstname.lastname@example.org at any time.