Monday Update

Updates from UBC

For the latest updates for faculty and staff, visit UBC Today.

Updates on UBC’s response to COVID-19 are at

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Operations updates


Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services

  • Facilities teams maintaining an ideal exam experience for UBC students: Setting up an exam space is not an easy task — it requires hours of hard work and strict compliance with UBC’s exam requirements. Thank you to the Custodial Services and Municipal Services teams within Facilities for maintaining an excellent learning environment for students at UBC! Learn more

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Comptroller, Finance & Operational Excellence and Treasury

  • Recent Changes to Claiming Inbound Payments to UBC: As of April 28, 2022, Workday users are required to provide a Sponsor ID or a Customer ID if the Revenue Category used for the transaction falls under specific Revenue Category Hierarchies (RCH). Learn more

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Operations & Advising

Communications & Engagement, Human Resources, and Safety & Risk Services

  • Updated health protection program documents: Safety & Risk Services recently updated Policies I-B-44 Respiratory Protection and I-B-54 Hearing Conservation. Follow the links to review the updated documents.
  • Onboarding Status Summary report in Workday: Managers are reminded and encouraged to run the Onboarding Status Summary report in Workday to view status reports for new hires and ensure they have completed all tasks. Review the requirements for new hires
  • Find your VPFO software logins more easily: Our portfolio website has added a new drop-down menu on the far-righthand side. You’ll find quick links to Envisio, Planon and Workday’s CWL login links. We’ll be testing traffic on this enhancement with an eye to adding it to our other VPFO sites to improve convenience for all of our staff users.
  • Keeping it simple works when it comes to communication: Sometimes we find ourselves using big words to sound like we really know what we’re doing. But experience and research show that while keeping it simple is harder, it can make things easier for your audience to understand and help them to help you. Learn more

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People in motion

Please join us in welcoming those who are joining us, celebrating promotions, and saying goodbye to team members who are moving on to their next steps.

  • Clayton Mullen will be joining Energy & Water Services, Facilities as Senior Manager of Thermal Utilities on May 16.

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VPFO job openings

All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:

  • Tool Crib/Store Operator (JR7561) – May 10, 2022
  • Occupational Health and Safety Associate (Term – 18 Months) (JR7423) – closing May 13
  • Municipal Engineer (JR6992) – closing May 15
  • Associate Director, Procurement Partnerships (JR7562) – May 16, 2022
  • Senior Procurement Officer (JR7475) – May 17, 2022
  • Senior Advisor, Information Security Compliance (JR7453) – May 17, 2022
  • Sourcing Lead – Construction (JR7472) – May 17, 2022
  • Project Coordinator (JR7609) – May 18, 2022
  • Quality Assurance & Tester (JR7548) – May 18, 2022
  • Labourer 2 (Seasonal) (JR7607) – May 18, 2022
  • Apprentice Millwright (JR7568) – May 19, 2022
  • Operator/Driver – Heavy Equipment (JR7642) – May 19, 2022
  • Millwright (JR7181) – May 28, 2022

Don’t forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply.

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Other notable updates

Reminder to take the Remote Work Survey by May 10

A reminder to please participate in the Remote Work Survey by 4pm on Tuesday, May 10.

Access the survey here:

This survey takes 5-10 minutes to complete, and your feedback will help the university consider how future work arrangements will continue to make UBC an inspiring place for students to learn, and for faculty and staff to research, teach and work.

Please be sure to select VP Finance and Operations in the survey so that we can understand experiences at our portfolio level. The survey closes end of day on Tuesday, May 10.

New Quick Access to Workday Support in Workday

Faculty and staff can now access the Get Workday Support page on the UBC Self Service Portal from their Workday profile. On any Workday page, click on your profile photo icon (or cloud icon) and select ‘Help’ to access the Workday Knowledge Base and the Workday support request form.

Celebrating 20 years of Asian Heritage Month

Asian Heritage Month is an opportunity for all Canadians to learn more about the many achievements and contributions of Canadians of Asian descent, who have done so much to make Canada the amazing country we share today.

This year is particularly special as it marks the 20th anniversary of Asian Heritage Month in Canada.

Read this VPFO EDI article to learn about the significant events in history of Canadians of Asian heritage, UBC-related events, and ways to fight against anti-Asian racism.

Read more

Go by Bike Week: May 30 – June 6

Want to get out on your bike more? Like a little friendly competition? Go by Bike Week returns May 30th – June 5th! Register yourself and your team today.

To help you prepare, HUB Cycling is hosting two free webinars for the UBC community.  One is on basic bike maintenance and the other is on city cycling.

Learn more

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Helpful news

Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.

  • Today is National Train Day! This fun article takes you through five heritage sites with important connections to the railway history in Canada. Learn more
  • Just because you don’t have a title, that doesn’t mean you’re not a leader. This author shares 5 effective ways to demonstrate leadership at work — even when you don’t have a leadership role. Read more

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Managing your mental health

HR has collected mental health resources to help you manage your ups and downs. Our VPFO HR staff is always available for a confidential conversation.

To view more workshops, webinars and events visit the HR event listing.

Faculty and staff now have a dedicated phone line to access the Employee and Family Assistance Program (EFAP) confidential services, through LifeWorks, by calling 1-866-424-0770.