Monday Update

Updates from VPFO

• You’re invited to our VPFO Town Hall on May 26: Join our VP, Peter Smailes and teammates from across the portfolio to review the VPFO leadership transition plan, look back on our accomplishments and learn about our strategic plan. If you have questions on any of the topics, please send them to vp.finops@ubc.ca and we’ll try to answer the larger questions at the town hall. We look forward to seeing you there!
• Preparing for transition in the VPFO: Starting on June 1, Karamjeet Heer will be serving as the Interim Vice-President, Finance, and John Metras will be the Interim Vice-President, Operations, until the search for a new Vice-President is complete. Learn more about the transition and what it means to the VPFO

For the latest updates for faculty and staff, visit UBC Today.

Updates on UBC’s response to COVID-19 are at covid19.ubc.ca.

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Operations updates

Facilities

Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services

• tə šxʷhəleləm̓s tə k̓ʷaƛ̓kʷəʔaʔɬ is now occupied: Located adjacent to and infilling around the Walter Gage Residence, the project will provide a total of 940 housing beds and create an enhanced living and learning environment for the entire Walter Gage population. Learn more

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Finance

Comptroller, Finance & Operational Excellence and Treasury

• Payment Amount Added to Expense Report Notification: The Workday notification sent out when an expense report has been processed will now show the total payment amount. Learn more

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Operations & Advising

Communications & Engagement, Human Resources, and Safety & Risk Services

• Keeping you updated with our newsletters: We have a series of regular email newsletters to keep our diverse and specialized teams within the VPFO updated. To learn about our newsletters, as well as how and when to submit content, visit the VPFO Communications & Engagement website.

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People in motion

Please join us in welcoming those who are joining us, celebrating promotions, and saying goodbye to team members who are moving on to their next steps.

• Christine Lin joined the Treasury team as Tax Analyst on May 16.
• Norman Kotze joined the Emergency Management team as Associate, Emergency & Continuity Planning in Safety & Risk Services on May 16.
• Lindsay Wyant is joining as the Finance Manager, Capital Financial Reporting on May 25.
• Susan Johnson steps into her new role as Senior Manager, Privacy & Information Security Risk within PrISM in Safety & Risk Services.

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VPFO job openings

All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:

• Senior Administrative Assistant (JR7738) – 5/25/2022
• Service Centre Coordinator (JR7735) – 5/27/2022
• Workday Functional Finance Analyst (JR7786) – 5/30/2022
• Manager, PIA Operations & Engagement (JR7682) – 6/3/2022
• Buyer (JR7857) – 6/7/2022

Don’t forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply.

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Other notable updates

Updates to Sick Time Off in Workday

Sick Time Off Eligibility for Hourly Employees

On May 24, eligibility for sick time accruals (sick time earned) will be updated in Workday to align with the collective agreements for hourly employees in CUPE 116 (Auxiliary only), CUPE 2950, BCGEU Childcare, and BCGEU Okanagan Support Staff (Auxiliary only). Hourly employees in these groups must work a minimum number of days within a certain timeframe in order to be eligible to accrue sick time off, which is calculated based on hours.

Sick Time Off Accrual for Management & Professional Group

Employees in the Management anad Professional (M&P) group will now stop accruing Paid Sick Time Off in Workday once they pass their probationary period, to align with their sick leave plan. Employees who incorrectly accrued Paid Sick Time Off past their probation period end date in 2021 or 2022 won’t see this balance reset until the next calendar year (2023).

See Workday This Week for details.

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Helpful news

Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.

• Sometimes it’s necessary to provide your boss feedback — it may not only be a way to address your frustrations at work but it can be helpful for your boss, too. But it can be a delicate situation. Consider these tips in this FastCompany article.
• Go by Bike Week at UBC returns May 30th – June 5th! Need some bike ride inspiration? The bike experts at HUB Cycling have put together some of their favourite leisure bike rides around Metro Vancouver.

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Managing your mental health

HR has collected mental health resources to help you manage your ups and downs. Our VPFO HR staff is always available for a confidential conversation.

• May 25: Beyond Consent Culture: Creating Community Accountability
• June 7: Staff Pension Plan Update
• June 22 (Part 1), June 29 (Part 2), June 30 (Part 3): The Working Mind Virtual: Mental Health Training for Managers
• Self-guided: Wellbeing in the Workplace 
• Self-guided: Preventing Burnout: Managing stress, emotions and our tendency to give

To view more workshops, webinars and events visit the HR event listing.

Faculty and staff now have a dedicated phone line to access the Employee and Family Assistance Program (EFAP) confidential services, through LifeWorks, by calling 1-866-424-0770.

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