Monday Update

April 4, 2022

Updates from UBC

For the latest updates for faculty and staff, visit UBC Today.

Updates on UBC’s response to COVID-19 are at covid19.ubc.ca.

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Operations updates

Facilities

Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services

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Finance

Comptroller, Finance & Operational Excellence and Treasury

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Operations & Advising

Communications & Engagement, Human Resources, and Safety & Risk Services

  • New Campus Security website: The new campus security website is now live. Visit security.ubc.ca to see the new look and feel, as well as information about our Campus Security team and tips on staying safe on campus.
  • Responding to on-campus protests disruptions: We welcome healthy debate on campus, however, some protestors disrupt building access and classes to make their cause known. If you find any protestors blocking access, we advise that you report the incident to Campus Security at 604-822-2222, and look for another location to enter and/or exit the building if safe to do so. For more information, visit the Campus Security website.
  • Relocating pandemic contingency supplies: Safety & Risk Services is in the process of coordinating the relocation of the pandemic contingency supplies (personal protective equipment, non-medical masks, COVID-19 rapid antigen tests, etc.) to a central location to ensure we have supplies ready should we need them in the future.
  • Preparing insurance for projects on campus: Safety & Risk Services is working with Facilities to provide construction insurance for several large projects amongst other smaller ones that are near completion.
  • The power of a strong key messaging framework: At the heart of clear, compelling communication are well-chosen key messages. These messages are essential to communicating who you are, what you do and the value you offer your audience. Learn more about how you can use key messages.

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People in motion

Please join us in welcoming those who are joining us, celebrating promotions, and saying goodbye to team members who are moving on to their next steps.

  • Barbara Gordon steps into the role of Acting Director, Capital Planning & Strategic Project Development with Infrastructure Development in Facilities
  • Nick Steel promoted to Senior Advisor, Faculty of Medicine within the Occupational Health & Safety unit in Safety & Risk Services
  • Eve Neesham-Grenon joins the Research Compliance & Occupational Hygiene team as Biological & Radiation Safety Associate

Welcome:

  • Sergey Krakov – Senior Project Manager, ISC
  • Ron Wannamaker – Labourer, Municipal Services in Facilities
  • Hai Chao Wang – Accounts Payable Processor, Financial Operations
  • Jun Gou – Accounts Payable Processor, Financial Operations
  • Sharmila Pal – Accounts Payable Processor, Financial Operations

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VPFO job openings

All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:

  • GIS Technologist – Emergency Management Student Assistant (JR6914) – closing Apr 8
  • Landscape Technologist Apprentice (JR7024) – closing Apr 8
  • Human Resources Manager (JR7072) – closing Apr 8
  • Procurement Officer (JR7054) – closing Apr 12
  • Utility Labourer – Labourer 3 (JR6973) – closing Apr 15
  • Director, Financial Planning & Analysis (JR6997) – closing Apr 18
  • Manager, Financial Planning and Analysis (JR6998) – closing Apr 18
  • Construction Document Administrator (JR7096) – closing Apr 19

Please remember to apply as an internal candidate. This ISC Knowledge Base article shows how: How do I apply for an internal job posting?.

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Other notable updates

Review UBC’s updated Business Expense Rules for faculty and staff

At some time, most employees at UBC will need to use university funds to conduct university business. UBC’s Business Expense Rules form the framework for incurring and reimbursing these expenses and help ensure we all use public funds reasonably, appropriately, and efficiently.

The updated Business Expense Rules came into effect on April 1, 2022 and are now available for faculty and staff. On the UBC Finance website, you can find out how these rules were developed, what you should consider when incurring an expense, and how you can be reimbursed for university-related expenses.

Management & Professional staff professional development fund is now $750

Management & Professional staff (M&P) staff PD Fund has reopened for the 2022/2023 fiscal year. For the 2022/23 funding year, the individual funding maximum for Management & Professional staff (AAPS) has increased from $550 to $750. This $200 individual increase is possible due to cumulative funding increases made to the overall budget during the 2019-2022 UBC – AAPS Agreement period to support the increased use of PD Funds. Learn more on the HR website.

Nominate staff for the 2022 President’s Awards by April 8

All students, faculty and staff are invited to nominate staff for the 2022 UBC President’s Service Award for Excellence and the President’s Staff Awards. These awards recognize and celebrate those who demonstrate outstanding achievement and excellence within the UBC community.

Eligibility and award criteria are available in the nomination package on the UBC Focus on People website. The nomination deadline is 4 pm, Fri, Apr 8.

Questions? Contact workplace.recognition@ubc.ca.

The Screening Mammography Program (SMP) Mobile Services at UBCV

UBC Annual Screening Mammography Clinic on April 5, 2022 invites BC women ages 40 and up with a primary care provider (doctor, nurse practitioner or naturopath) can book a screening mammogram directly through the program without a doctor’s referral.

  • When: Tuesday, April 5, 2022
  • How: By appointment by calling 1.800.663.9203
  • Where: BC Cancer Agency Digital Mammography Coach at University Commons by the Robert H. Lee Alumni Centre.

For more information or to register, visit the BC Cancer website or call 1.800.663.9203.

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Helpful news

Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.

  • In some parts of the world, girls are as likely to be married off or trafficked as they are to be educated. This photojournalist depicts overlooked girls and young women, while making sure not to disrupt the lives of her subjects in the process, showing what otherwise remains hidden. Listen to her story
  • Cherry blossom season is back in Vancouver! Here are some of the top spots for cherry blossom viewing, including our very own UBC Vancouver campus. Read more

Have an article for the VPFO team? Email communications@vpfo.ubc.ca.

Be Part of the VPFO Monday Update

Each Monday we capture a snapshot of important university updates, the work across our departments, and other resources relevant to the VPFO team. This will be reposted, along with all past issues, at vpfo.ubc.ca/news.

Additions or questions can be sent to communications@vpfo.ubc.ca at any time.