Updates from UBC
- June 13: UBC Bulletin: Announcing the appointment of Associate Vice-President, Equity and Inclusion
For the latest updates for faculty and staff, visit UBC Today.
Updates on UBC’s response to COVID-19 are at covid19.ubc.ca.
Operations updates
Facilities
Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services
- New UBC Vancouver student residences open with gifted names from Musqueam: Five new UBC Vancouver student residence buildings, initially called UBC Pacific Residence, were formally opened at a special naming ceremony hosted by xʷməθkʷəy̓əm (Musqueam Indian Band). Learn more
- Emergency power in the University Services Building (USB): Please note that USB will be out of emergency power on Saturday, June 18 from 7:00–11:30 am. Normal power will remain on.
- Construction on campus: The June 2022 Infrastructure Development/ Properties Trust construction project map is now available on the Facilities website.
Finance
Comptroller, Finance & Operational Excellence and Treasury
- June period-end dates: The June period-end dates are now available on the UBC Finance website as a PDF and on the UBC Finance website.
- Updated credit card request forms in Workday: In response to feedback from the community and a review of possible updates to the current credit card processes, changes have been made to the forms to enhance the end-user experience when submitting credit card requests. Learn more
- Claiming unidentified wire transfers and direct deposit: Please check through the list of unidentified wire transfers and direct deposits (updated as of June 9) to see if any payments belong to your department.
- Operational Excellence capturing over 150 continuous improvement projects in the project pipeline: As of June 2022, Operational Excellence has captured 156 projects in our project pipeline, in addition to 57 yellow belt and 8 green belt projects delivered as part of the Lean Six Sigma training program. Learn more
- Celebrating Lean Six Sigma Yellow Belt Graduates in inaugural celebration event: “UBC will be looking to [these graduates] as leaders to work beside units across the university to build our culture as an organization that executes on excellence,” said President Santa Ono in his opening speech. Read the article for photos and the full list of graduates.
Operations & Advising
Communications & Engagement, Human Resources, and Safety & Risk Services
- Photos from the Lean Six Sigma Yellow Belt celebration event now available on Flickr: We recently added the event photos, including photos of each graduate crossing the stage, to our Flickr library. View the VPFO Flickr to see the collection.
- Vacation balance requirement added to End Job: When using End Job in Workday, Managers and HR Administrators will now be required to note the total remaining vacation balance on the position that they are ending, as well as whether it will need to be transferred to another active position, has been paid out as a lumpsum payment, or there is no balance owing. Learn more on Workday This Week
- ISC manually correcting Medical Dental Time off for CUPE 2950 employees: Employees who are moving from Hiring Solutions to a CUPE 2950 position are seeing large negative balances with their Medical/Dental Time Off in Workday. Until a solution is found for this issue, the ISC will be making a manual adjustment for impacted employees every Monday. Learn more on Workday This Week
People in motion
Please join us in welcoming those who are joining us, celebrating promotions, and saying goodbye to team members who are moving on to their next steps.
-
Jessica Dadwal joins Infrastructure Development’s Asset Replacement & Improvement (ARI) team within Facilities as the Manager, Construction Office, effective June 20.
VPFO job openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Human Resources Coordinator (JR8095) – 06/15/2022
- Senior Financial Spec 1b (Gr8) (JR8088) – 6/16/2022
- HR Functional Analyst (JR8183) – 06/18/2022
- Team Leader ISC Service Centre (JR8058) – 6/19/2022
- Day – Full-Time Service Worker (JR7941) – 6/20/2022
- Night Service Worker (JR7944) – 6/20/2022
- Evening – Full-Time Service Worker (JR7943) – 6/20/2022
- Trades 2 – Steamfitter / Pipefitter (JR7935) – 6/30/2022
Don’t forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply.
Other notable updates
What is intersectionality and why does it matter?
At UBC we believe excellence cannot be achieved without inclusion. But how we are included is shaped by how we present ourselves, the ways we are seen by others, the systems and norms of our campus, and how they all intersect.
Read more about how intersectionality affects all of us, both as individuals and as a community, on the VPFO EDI website.
Equity Enhancement Fund – deadline extended to June 19, 2022
As part of UBC’s commitment to advancing equity and inclusion across its campuses, faculty and staff are invited to submit a proposal to the Equity Enhancement Fund for projects that are responsive to community needs and advance one or more of the actions outlined in UBC’s Inclusion Action Plan. Applicants can request up to $5,000 per project in Vancouver and up to $1,500 in the Okanagan.
Ask your privacy or information security-related questions
Wondering why a certain technology was chosen to protect UBC computers and servers? Want to better understand how and why certain privacy and information security policies have been implemented at UBC? This is your chance to ask.
If you have a privacy or information security-related question, the Privacy Matters @ UBC team wants to hear from you. Please share your questions by completing their one-question survey. Your responses will directly affect future community outreach endeavours from the Privacy Matters @ UBC team.
Helpful news
Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
- Bill Gates shared 5 book recommendations on his blog for your 2022 summer reading list: ‘Compelling without sacrificing any complexity’. Read more
- The last week of spring is somehow already here! Send off the season by having as much fun as you can. Here are 20 things to do in Vancouver this week!
Managing your mental health
HR has collected mental health resources to help you manage your ups and downs. Our VPFO HR staff is always available for a confidential conversation. Refer to this service map to connect with the HR Advisor supporting your area.
- June 15 (Part 1), June 22 (Part 2): Understanding Mental Health
- June 21: Healing Not Harm: Practicing Community Care & Pod-Mapping
- June 22 (Part 1), June 29 (Part 2), June 30 (Part 3): The Working Mind Virtual: Mental Health Training for Managers
- Self-guided: Wellbeing in the Workplace
- Self-guided: Preventing Burnout: Managing stress, emotions and our tendency to give
To view more workshops, webinars and events visit the HR event listing.
Faculty and staff now have a dedicated phone line to access the Employee and Family Assistance Program (EFAP) confidential services, through LifeWorks, by calling 1-866-424-0770.