Updates from UBC
- June 15: UBC Bulletin: UBC’s 2022 merit program for eligible staff, and update on process for certain excluded staff covered by the performance-based increase (PBI) process
For the latest updates for faculty and staff, visit UBC Today.
Updates on UBC’s response to COVID-19 are at covid19.ubc.ca.
Operations updates
Facilities
Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services
- Property Committee updates: The June 16, 2022 Board of Governors (BOG) meeting included updates on Campus Vision 2050, UBC Five-Year Capital Plan 2023-2024 to 2027-2028, and current and prospective projects. For details, please visit the BOG website, or watch the livestream.
- Making washrooms on campus more inclusive and accessible: The project started in 2019 when the Provost’s office asked representatives from UBC Infrastructure Development and the EIO to meet with external consultants to conduct a campus-wide consultation on making washrooms safe and comfortable for everyone on campus. Read more
Finance
Comptroller, Finance & Operational Excellence and Treasury
- 2021 Responsible Investing Report: UBC Investment Management Trust (IMANT) has shared the first Responsible Investing Report, outlining the details of their comprehensive Responsible Investment Strategy and highlighting their progress in 2021. Since the strategy was first approved, UBC IMANT remains on track in meeting the Strategy’s stated deliverables and has made particular progress on climate risk monitoring and carbon reduction. Read more
- Envisio training for VPFO team members: In the past several weeks, over 150 VPFO team members who are involved in their teams’ business planning tracking attended training for Envisio. The last scheduled training session is June 21. To sign up, please email envisio.help@ubc.ca.
Operations & Advising
Communications & Engagement, Human Resources, and Safety & Risk Services
- Pedestrian safety on campus: Safety practices for walking are just as important as those for riding on a bus or in a car. Visit the Safety & Risk Services website for some simple road safety guidelines to prevent pedestrian injuries.
- Driving safely on campus: Driving safely on and around UBC campuses is essential. To help, Safety & Risk Services have put together some basic safety guidelines to ensure a safe campus, and remember, the pedestrian always has the right of way. Learn more
- Additional information added to Vacation Approval Task: When approving an Absence (time off) request for a vacation, Managers will now see additional information to help them evaluate the incoming absence request. Learn more on Workday This Week
- Shift Tracking added for hourly employees: Hourly employees will now see a ‘Shift’ time block in their time-tracking calendar in Workday when taking paid time off (if eligible). These blocks show in Workday on days when hourly employees use paid vacation or banked overtime, and ensure that these days are counted as working days in Workday. Learn more on Workday This Week
People in motion
Please join us in welcoming those who are joining us, celebrating promotions, and saying goodbye to team members who are moving on to their next steps.
- Sam Stephens steps into his new role as Interim Director, Campus Security in UBC’s Safety and Risk Services, effective today.
- Conor Cregg-Guinan and Denise Tang are stepping into their new roles as Acting Operations Manager in Custodial Services within Facilities, following Sean Lynch’s promotion to Acting Director, Custodial Services.
- Lachlan Elliott, Mark Sheahan and Callum Eckley joins Municipal Services in Facilities as Labourer 2.
- Nicholas Logan joins Building Operations in Facilities as Trades 3 – Electrician, and Noli Vargas and Earl Raymundo as Service Workers.
- Kenneth Sham joins Finance & Operational Excellence as Manager, Contract and Supplier Management.
- Mariana Gomez joins the Integrated Service Centre (ISC) as Service Centre (ISC) Representative today.
- Tomisin Bolorunduro joins Privacy & Information Security Management (PrISM) in Safety & Risk Services as Services Senior Advisor, Information Security Compliance today.
- Ingelbert Madera has been promoted to Evening Shift – Assistant Head Service Worker in Custodial Services within Facilities.
- Jasbir Mann has been promoted to Head Utility Worker in Custodial Services within Facilities, effective June 13.
- Jag Khella steps into new role as Tool Crib / Store Operator in Municipal Services within Facilities today.
VPFO job openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Day – Full-Time Service Worker (JR7941) – 06/24/2022
- Night Service Worker (JR7944) – 06/24/2022
- Evening – Full-Time Service Worker (JR7943) – 06/24/2022
- Inventory Data Analyst (JR8204) – 06/27/2022
- Manager, Digital & Creative (JR8171) – 06/29/2022
- Oper/Drvr-Heavy Equip (JR8236) – 06/29/2022
- Training Coordinator (JR8238) – 06/29/2022
- Director, Custodial Services (JR8165) – 6/30/2022
- Trades 2 – Steamfitter / Pipefitter (JR7935) – 6/30/2022
- Team Leader ISC Service Centre (JR8058) – 7/3/2022
- Utility Worker (JR8325) – 7/6/2022
- Utility Worker (JR8326) – 7/6/2022
Don’t forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply.
Other notable updates
Enhancements: A New Window Into the Work of the ISC
The Integrated Service Centre (ISC) is providing new insights into Workday enhancements — changes that add new functionality or features, or improve an existing process — and how they are helping business owners to evaluate and make updates that deliver value to UBC and the community.
Henrik Agerskov, Senior Product Manager, talks about the role of enhancements in our continuous improvement journey, how they are prioritized, and why visibility is so important.
Learn more about Workday Enhancements
Indigenous People’s Day – June 21
June is National Indigenous History Month and June 21 the National Indigenous Peoples Day – reminders to “recognize and celebrate the unique heritage, diverse cultures and outstanding contributions of First Nations, Inuit and Métis peoples”.
Hear from UBC’s first Indigenous Chancellor: The Honorable Steven Point
Listen to a conversation between Professor Ono and UBC’s first Indigenous Chancellor: The Honorable Steven Point.
Take a listen to the Blue and Goldcast
Visit the Xwi7xwa Library on June 21
Join Xwi7xwa Library on Tuesday, June 21 from 10 am–3 pm to learn more about the Indigenous territories you live on, have been to, or would like to visit! The library will be displaying our Indigenous floor map on the second floor of the Irving K. Barber Learning Centre.
June 29: UBC Staff Hot Lunch
Register for the upcoming online Hot Lunch with Dr. Maryam Nabavi, Staff and Faculty Strategist, Equity & Inclusion Office; Chair of Staff Committee – Task Force on Anti-Racism and Inclusive Excellence (ARIE).
Updated Board Policies & Procedures Documents Links
The Office of the University Counsel (OUC) has recently restructured the official repository of Board Policies, Procedures, Rules, and Guidelines to create a landing page for each Board Policy and its related documents, with a permanent URL that will never change.
As a result, all websites or documents that directly reference the URLs for individual policy documents must be updated to use the permanent URLs for the landing pages.
Going forward, please use the links on this repository for your public-facing documents. If you notice any broken document links on our websites, please contact Samantha Tsui, Communications Coordinator (samantha.tsui@ubc.ca).
Helpful news
Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
- In this short article, the author of #1 New York Times bestseller, Atomic Habits shares Warren Buffett’s “2 List” strategy on how to maximize your focus and master your priorities. Read more
- Last year, President Joe Biden signed the Juneteenth National Independence Day Act, which establishes a holiday that commemorates the end of slavery in the US. So what is Juneteenth, how did it become a holiday and what do people do to celebrate it? Learn more
Managing your mental health
HR has collected mental health resources to help you manage your ups and downs. Our VPFO HR staff is always available for a confidential conversation. Refer to this service map to connect with the HR Advisor supporting your area.
- June 21: Healing Not Harm: Practicing Community Care & Pod-Mapping
- June 22 (Part 1), June 29 (Part 2), June 30 (Part 3): The Working Mind Virtual: Mental Health Training for Managers
- Self-guided: Wellbeing in the Workplace
- Self-guided: Preventing Burnout: Managing stress, emotions and our tendency to give
To view more workshops, webinars and events visit the HR event listing.
Faculty and staff now have a dedicated phone line to access the Employee and Family Assistance Program (EFAP) confidential services, through LifeWorks, by calling 1-866-424-0770.