Updates from UBC
- June 27: UBC Broadcast: Masks no longer required in public indoor spaces after June 30
Updates from the VPFO
- So you’ve completed your VPFO EDI training: A few weeks ago, we invited you to complete a series of self-paced, 45-minute online EDI courses by Sept 30 to help us build a supportive, inclusive, and culturally safe work environment across the VPFO. For those who have completed their training, make sure to get your certificate on UBC Workplace Learning. Learn more
For the latest updates for faculty and staff, visit UBC Today.
Updates on UBC’s response to COVID-19 are at covid19.ubc.ca.
Operations updates
Finance
Comptroller, Finance & Operational Excellence and Treasury
- Department Business Plans are due on June 30: A reminder to department leaders to enter the Actions and Tasks within your department’s business plans into Envisio by end of June 30. For questions about business plans, contact Janice Weigel, Senior Director, Strategic and Operational Performance. For help with Envisio, contact envisio.help@ubc.ca.
- Workday Finance Enhancements on the ISC Website: As part of its commitment to visibility and transparency, the Integrated Service Centre has published its current list of enhancements to Workday Finance on their website. See the Workday Finance Enhancements
Operations & Advising
Communications & Engagement, Human Resources, and Safety & Risk Services
- Resources to stay cool and safe: Environment Canada has issued a heat warning for Metro Vancouver for the rest of today June 27, 2022 with inland temperatures reaching 34 degrees. Given the current high temperatures, visit the Safety & Risk Services website to find resources to stay cool and safe, and information on heat stress and safety.
- Self-Isolation and ending isolation for COVID-19: Information on ending isolation if you tested positive and are managing your illness at home is now available on the Safety & Risk Services website.
- Finance Communications Survey: The VPFO Communications & Engagement team is looking for feedback and suggestions on how we can improve communications within the larger UBC finance community. The 5-minute survey closes on Friday, July 29. Complete the survey
- New Visibility for Managers on Employees’ Other Positions: Managers and HR Administrators whose teams include an employee with multiple positions will now be able to view more details of that employee’s positions outside of their department/unit. This includes key information such as their FTE, end date, time off, etc. for all active positions. Learn more on Workday This Week
People in motion
Please join us in welcoming those who are joining us, celebrating promotions, and saying goodbye to team members who are moving on to their next steps.
- Ken Sham joined the Procurement Partnerships team within Finance & Operational Excellence as Manager, Contract and Supplier Management on June 20.
- Tomisin Bolorunduro joins Privacy & Information Security Management (PrISM) in Safety & Risk Services as Services Senior Advisor, Information Security Compliance on June 20.
- Energy & Water Services within Facilities welcomes Ethan Chan as Power Engineer and Nathan Kwong as Relief Shift Team Leader today.
- The Integrated Services Centre (ISC) welcomes Marlon Lopes and Mariana Gomez as Representatives, ISC Service Centre, and Stivian Valchev as Project Coordinator.
- Kayleigh Brownhill has transferred from the ISC to the Finance Services team within Finance & Operational Excellence as Business Analyst.
- Happy Retirement to Debbie Howorko, Benefits Realization Manager in Operational Excellence. Her last day at UBC is June 30. Thank you for the work you’ve done to provide an excellent foundation for current and future Benefits Realization Work at UBC. We wish you all the best!
- Farewell to Mateo Coric and Vanessa Lee, Finance Functional Analysts from the ISC Product Management team, and Nozomi Shirakawa, Leave of Absence Representative, Payroll Operations. Thank you for your contribution to UBC and we wish you all the best!
VPFO job openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Manager, Digital & Creative (JR8171) – 06/29/2022
- Oper/Drvr-Heavy Equip (JR8236) – 06/29/2022
- Training Coordinator (JR8238) – 06/29/2022
- Director, Custodial Services (JR8165) – 6/30/2022
- Trades 2 – Steamfitter / Pipefitter (JR7935) – 6/30/2022
- Utility Worker (JR8325) – 6/28/2022
- Team Leader ISC Service Centre (JR8058) – 7/3/2022
- Lead Service Worker (JR8449) – 7/4/2022
- Utility Worker (JR8326) – 7/6/2022
- Trades 2 – Carpenter (JR8417) – 7/7/2022
- Utility Worker (JR8448) – 7/11/2022
- Student Litter Picker-1 (JR8420) – 7/18/2022
Don’t forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
Other notable updates
Celebrating Pride on and off campus this June
Pride is celebrated each June to commemorate the anniversary of the 1969 Stonewall riots, a key event in the fight for 2SLGBTQIA+ rights.
In this VPFO EDI article, learn more about how you can celebrate pride month and support the diverse community of LGBTQ+ on and off campus this June.
Did you know that UBC has created a page dedicated to providing information about Pride events, specifically focusing on events in Vancouver and Kelowna? Learn more
Read the full VPFO EDI article
Attend the UBC Pride Connect on June 29
Don’t miss the UBC Pride Connect: 2SLGBTQIA+ faculty & staff reception on June 29 from 3:00 – 5:30 pm at the Robert H. Lee Alumni Centre. Enjoy complimentary refreshments while building and sustaining your 2SLGBTQIA+ networks. Please note that this reception is for UBC faculty, staff and postdoctoral scholars who identify with the 2SLGBTQIA+ community. RSVP Now
New Event Series: Workday Webinars
Starting in July 2022, the ISC will be hosting a new series of webinars for experienced Workday users who perform specific roles in Workday, such as managers and administrators. Each session will build on existing knowledge of a specific topic or area of Workday, covering tips, tricks, and common errors.
As the summer is a busy time for hiring, the first two sessions will be for Managers and HR Administrators and focus on recruitment and direct hires. More topics will be added in the future.
Register online on the ISC website.
Ready, Set, Reuse-it! Webinar
Rheaply is UBC Reuse-it’s new web-app that helps you browse, donate, and share equipment and supplies across all departments and teams. By connecting people and their resources, UBC creates a local circular economy that results in a more resilient, sustainable, and low-carbon campus.
Attend the 20-minute webinar on June 29th at 2 pm to learn more about the reuse marketplace and how to get involved.
Learn more and RSVP
Helpful news
Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
- Simple verbal habits or tics can actually get in the way of clear communication. Here are 7 phrases that can help you sound more powerful and clear at work. Read more
- This sociologist specializes in work-life happiness and fulfillment and she shares a few research-based recommendations to make your commute to work better and more satisfying. Read more
Managing your mental health
HR has collected mental health resources to help you manage your ups and downs. Our VPFO HR staff is always available for a confidential conversation. Refer to this service map to connect with the HR Advisor supporting your area.
- June 29 (Part 2), June 30 (Part 3): The Working Mind Virtual: Mental Health Training for Managers
- July 6: Self and Community Care Workshop: Building Skills to Manage Stress
- Self-guided: Wellbeing in the Workplace
- Self-guided: Preventing Burnout: Managing stress, emotions and our tendency to give
To view more workshops, webinars and events visit the HR event listing.
Faculty and staff now have a dedicated phone line to access the Employee and Family Assistance Program (EFAP) confidential services, through LifeWorks, by calling 1-866-424-0770.